Chapter newsletters should be sent to all chapter members, the other chapters within the province, the Province Officer, the Region Officer, and the National Executive Board. Contact information can be found in the Fall issue of Tempo! national newsletter.
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Past Newsletter Tips
Martha Ann Lobmeyer, former Newsletter Director
When writing items for a chapter newsletter, whether they are announcements of projects or events to come or follow-ups to those which have already taken place, keep in mind that your active chapter members are not the only ones who will read them. Newsletters are sent to members who can't always make it to every meeting as well as to national and province officers and the Tempo editor. Therefore, articles should contain complete information about an event or project, so that even those not closely associated with your chapter will understand what the project or event is all about. In other words, write as though you are writing for a city newspaper which will be read by strangers, keeping in mind the 5 w's of journalism: who, what, where, when, why. Regular chapter members might understand vague allusions to a project or event, but the same might not be true for members who can't get to meetings regularly, AND, a very interesting event or project may miss getting reported in Tempo if there is not enough information to make it clearly understood by all.
Many of the newsletters I receive have incomplete information on their mastheads. Although this is most often a problem of college newsletters, I also receive a number of alumnae newsletters with the same problem. PLEASE, PLEASE, PLEASE include in your masthead not only your chapter name but also the name of your school and/or city and the date of the newsletter issue (month, season, semester, etc.). It would also be very helpful if you would include your province and the name of your editor. Remember that your chapter members are not the only ones who read your newsletter. Also, copies are surely kept in your archives as an excellent source of your chapter history. With this in mind, try also to use full names when using them in newsletter items. An example of the problems using only first names can cause is the fact that I couldn't print Angi's full name as editor of AESAIOU. News items should include as much information as is available to you. The 5 W's of journalism (who, what, where, when, why) are a good rule of thumb to follow when reporting on an event either before or after the fact. Remember, if you would like to have an item published in Tempo, I have to have all the facts to do so.
Good Newsletter Criteria
A chapter or province newsletter should inform, reflect the personality of the group and promote a feeling of sisterhood.
A good newsletter should inform members of upcoming events and any information concerning them, report on previous events, include news of members and their accomplishments, report province and national news and announce pertinent community events. Perhaps regular columns can be included such as a letter from the President or Editor, a fraternity education segment, College Chapter news (in alumnae newsletters), a calendar of upcoming events, etc.
A good newsletter is easily recognizable by its heading, title and/or logo, chapter, province editor's name and date. The font style and size used should be one that is easily read, and the printing or copying method should be one which results in a clear, clean copy. An uncluttered layout with clew headings helps to make a newsletter more attractive and easily read. Although not a necessity, graphics do tend to catch the eye and draw one's attention to a specific article. Colored paper is ok as long as it is light enough for the print to show up well, although colored graphics, if used, show up better on white. It goes without saying that proper grammar, punctuation and spelling are important.
Whether a newsletter is published monthly, quarterly or semi-annually, it is important that it's schedule of publication is regular and predictable.