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CHAPTER PROCEDURES MANUAL


OFFICER PORTAL


VPMs:  MIT TRAINING CURRICULUM
(available in the Officer Portal document library)

IMPORTANT REMINDERS

(available in the Officer Portal document library)

ALUMNAE VPMs: PATRONESS TRAINING CURRICULUM

(available in the Officer Portal document library)


 

FR.ED. NH FAQs   

My chapter is celebrating their anniversary (25th, 50th, 75th, etc.).  How do I reserve the table badge?

Congratulations on your chapter’s milestone!  To make the Chapter Anniversary Ceremony complete it is always nice, but not required, to use the table badge with electric candles.  Borrowing of the table badge is arranged through our National Headquarters.  You must contact them 6 weeks in advance to ensure timely delivery of the badge, if it is available.  Once you have finished with the badge, the chapter is then responsible for returning it to National Headquarters.  The cost to the chapter is $50 -- a $30 rental fee and $20 for the shipping and handling. (See p. 9-2 in the CPM)

Our chapter ritual books are worn.  Can we get them replaced?  What is the procedure?

If your chapter ritual books are falling apart or have pages missing they may be returned for replacement.  The books should be mailed to the NVP-Ritual at the address found on the rainbow sheets via certified mail.  Once they are received, new books will be mailed to the chapter.  Always inform the National Vice President, Ritual of your intent prior to mailing any books.

It says the chapter VPR is to complete an end of the year report.  What is that?

The collegiate chapter VPR should make a report to the chapter at the conclusion of the school year.  She must also send a copy of the ritual check list to her Province Officer no later than  May 15.

The alumnae chapter VPR must complete the Alumnae Chapter Annual Ritual Reportvia the OP no later than June 1.  She also makes a report to the chapter at the conclusion of the fraternity year.

Who completes the chapter ritual inventory report and when is it done?

The collegiate chapter ritual inventory report is completed during the chapter’s official visit from the Province Officer.  The report is to be completed by the Province Officer, with the assistance of the chapter VPR.

The alumnae chapter ritual inventory report is part of the Alumnae Chapter Annual Ritual Report which is completed in the spring via the OP no later than June 1. In addition to this report, the Province Officer will complete the "Official Visit Ritual Report for Alumnae Chapters" during her On-site visit.  The chapter VP Ritual must have all ritual books and ritual inventory items available for the PO to view during the On-site visit.

 

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